Mileage rates

Mileage rates and inter-campus distances. Different amounts will be reimbursed for mileage according to 3 different categories:

A Where a personal vehicle is used for a business journey, rates are applied according to the length of the journey

B Where a member of staff has a University leased vehicle, this rate will be applied for business mileage

C Where a business journey is made between University campuses, the distance is fixed.

Note that for these purposes a round trip is a journey to one or more places and back again. Even if the outward and return travel happens on different days, the whole period is the round trip and must be claimed as one amount of mileage.

A Personal Vehicles

			UK Pence	Finland Cents	Germany Cents
Car/Van	up to 10,000 miles	first 70 miles of a return journey or round trip	45	44	30
		remaining miles of that journey	25	15	10
	over 10,000 miles	first 70 miles of a return journey or round trip	25	44	30
			25	15	10
Motorcycle		first 70 miles of a return journey or round trip	24	33	nil
		remaining miles of that journey	15	20	nil

Note:

In Hong Kong and Malaysia there are no fixed mileage rates applicable when staff use their own vehicle for a business journey

B University leased vehicles	Published by HMRC (figures in pence) on			1st June 2024
	Engine size:	Petrol	LPG	Diesel
	0 -1400 cc	14	11	13
	1401 - 1600 cc	16	13	13
	1601 - 2000 cc	16	13	15
	Over 2000 cc	26	21	20

Where a member of staff has a University leased vehicle, this rate will apply to any business mileage claimed.

C Inter-Campus distances (measured by number of miles)
Claimable distances between campuses (UK only)	Number of miles
Between Whiteknights campus (Shinfield side) and the London Road campus	1
Between Whiteknights campus (Earley Gate side) and the London Road campus	2
Between any Reading campus and the Henley campus	12
Between any Reading campus and the Centre for Dairy Research (CEDAR)	4
Between any Reading campus and Sonning Farm	4
Between CEDAR and Sonning Farm	8
Between Whiteknights campus and Worton Grange	4
Between any Reading campus and TVSP-Shinfield	3

These are fixed distances for the purposes of claiming reimbursement.

The distance applies regardless of the direction of the journey and regardless of any changes in route.

UK Pence	Finland Cents	Germany Cents
5	3	nil

 

*The passenger allowance only applies to the cars and vans category for each passenger who is a University member of staff also travelling on a University business journey; there is no passenger allowance payable for third parties, for example visitors or students.