Checking the Semester 2 draft Timetable

When checking the Semester 2 draft timetable, please work your way through and check the following items:

Modules

• Are the number of groups correct?
• Have the correct staff been allocated to all the sessions?
• Have the activities been scheduled for all weeks requested?
• Are the lengths of sessions correct?
• Have class tests been scheduled in large enough rooms, e.g. to allow double spacing?
• Are revision sessions included where needed?
• Are in-class tests included where needed?

Please check that any changes which are requested do not have a knock-on impact on other modules/pathways/programmes. Often what looks like a simple change can affect an academic colleague in another area due to the overlap of modules on programme pathways.

Staff availability

The timetable has been created using the staff availability information submitted by your Head of School.  This was input first and the timetable has been scheduled around it.  The timetable should also have accommodated research days for staff, where your Head of School indicated that this was required, but we ask that you check these particularly carefully.

• Have staff on part-time contracts, or those with flexible working arrangements, whose Head of School has notified this to the Timetabling Team had their requirements accommodated?
• Have staff whose Head of School has indicated that they should have a research day, had their research day accommodated?
• Do staff have time for a lunch break?
  
  

Rooms

A full list of teaching spaces and their maximum capacities is available on the CRBTO website. Where possible, we have allocated flat rooms if they had been requested.

Please ensure that the rooms that have been allocated the right type e.g. flat room or PC lab.

If a specialist/departmentally owned space is required, please ensure that this has been allocated.