Pre-Travel Forms
On this page you will find quick links to all of the Pre-Travel forms
Safety Code of Practice 38 on overseas travel
Safety Code of Practice 32 on overseas fieldwork
International Travel Risk Assessment TRA1 – To be completed and approved at least 21 days before overseas travel.
Overseas Staff Travel Form – Members of staff at University of Reading (UK) travelling overseas on business must also complete this online form. If you experience any errors when completing the form, before contacting the insurance office, please ensure you connect to the VPN if off campus, only upload additional documents in PDF format and refrain from using opening & closing angled brackets ie , “<test>” within the itinerary boxes.
Security Questionnaire – To be completed at least 21 days before any overseas travel including fieldwork trips, planned to Sanctioned or High-risk Territories and submit to uor-insurance@reading.ac.uk
Students at University of Reading (UK) or RUMAL should access RISIS and complete the online risk management form for students (under ‘Actions’ select ‘Student Risk Management’).
TRA2 Off Campus UK Business Travel Risk Assessment form (Non fieldwork) – Off campus activities for staff and post graduate students conducting UK travel for business purposes. Not compulsory, but recommended.
AIG Travel Insurance forms:
AIG Lifeline Travel Policy Wording
AIG Cover Confirmation Letter and Travel Pack
Lifeline Plus virtual certificate Download Guide
Please use the overseas Pre-Travel Checklist below to ensure you are ready for your travel OR, you can print the Pre-Travel Checklist
| Action to complete | Yes / No |
| Read safety code of practice COP38 / COP32 | Yes / No |
| Review Risk Assessment Page | Yes / No |
| Reviewed FCDO website where applicable | Yes / No |
| Complete the International Travel Risk Assessment Form TRA1 | Yes / No |
| Has your International Travel Risk Assessment form (TRA1) been approved | Yes /No |
| Completed the Overseas Staff Travel Form and upload International Travel Risk Assessment TRA1 form - Students see below | Yes / No |
| Students should complete the online risk management form on RISIS | Yes / No |
| Completed your visa application (where applicable) | Yes / No |
| Booked travel via TMC (if over 9 via group travel suppliers) | Yes / No |
| Downloaded the Lifeline Plus Travel Assistance App | Yes / No |
| Completed Security Questionnaire if travelling to Sanctioned / High-risk Territories or overseas fieldwork | Yes / No |
|
Downloaded the AIG travel Apps below which provide details about your destination and a way of contacting them in the event of an emergency.
AIG Travel Guard - Find information on the country you plan to visit and sign up for country-specific risk alerts. AIG Travel Assistance App - Provides access to emergency medical assistance, security, quick-call help button, GPS-enabled medical provider finder and geo-fenced check-in tool whilst travelling, |
Yes/No |