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Essentials Careers Employers MJO terms

Full Terms and Conditions

Advertising vacancies on MyJobsOnline

  • Adherence to current legislation. It is the responsibility of the organisation submitting the vacancy to ensure that each advertisement placed is fully compliant with current employment legislation including the Equality Act 2010 and that all information is correct.
  • We reserve the right to refuse to advertise a vacancy, or to withdraw or cancel an advert entirely at our discretion. We will remove any advert that we consider contravenes our terms and conditions.
  • We will try to establish that organisations registering with us are legitimate organisations offering genuine work opportunities for our students and graduates; if we are unable to gather sufficient evidence for this purpose the organisation and its vacancies will not be processed.
  • The University of Reading does not accept any liability for any advert placed with us.

Key restrictions 

  • We do not advertise roles that do not pay in line with, or equivalent to the UK Minimum Wage or National Living Wage requirements. Employers have the discretion to pay the Minimum Wage dependant on age or pay everyone the National Living Wage.
  • We do not advertise roles that are commission only.
  • We do not advertise roles where students are employed by a private individual or household (see 'Private employment' below).
  • We do not advertise roles where students are required to make any form of payment. 

Student data privacy

We take student data protection and privacy issues very seriously.

We expect all content uploaded to MyJobsOnline to comply with the Data Protection Act 2018 and the GDPR (as incorporated into UK law under the UK European Union (Withdrawal) Act 2018 and only process personal data in accordance with the seven Data Protection Principles. You must not pass students' details to third parties unless you have explicitly stated in your vacancy advertisement that you are planning to do so

To pass on a student's personal data without their consent will most likely breach the first Principle of the Data Protection Act 2018.

You must not use students' details for any purpose other than recruitment, as to do so will breach the first and second Principles of the Data Protection Act 2018.

We will respond to any reports that the privacy rights of users have been infringed and will remove access to the system if necessary. 

Unpaid Vacancies

We receive a high volume of vacancies every day, most of which are paid and offer at least the adult minimum wage. 

Whilst we appreciate organisations regularly look to offer "work experience" for our students, either a short term project or a few hours a week for example, The Careers Centre has the responsibility to ensure that any unpaid opportunities we promote to our students are fair and valuable sources of work experience and not just "unpaid work". Therefore, we reserve the right to refuse the promotion of unpaid opportunities which are:

  • Promoted by anyone other than registered charities or voluntary groups.
  • Require students to make any form of payment.
  • Actual job vacancies which would normally be filled by a permanent or temporary member of staff (e.g. data input, telesales, admin work, filing, market research.
  • Ongoing (e.g. 20 hours a week for 3 months or longer term, placement years)

We understand that specific sectors traditionally offer unpaid experience in order for students to gain a foothold in the industry, e.g. media and arts, however, we review each unpaid opportunity on a case by case basis.

Private employment

We can only advertise home based support for individuals in receipt of Direct Payments or a personal budget from the local council, for which you must provide evidence by way of a recent letter from your direct payments / personal budget team worker. The roles advertised by Direct Payment holders may include personal assistants, carers, tutors, cleaners and gardeners, for example.  If you cannot provide evidence, unfortunately we will not be able to advertise your position.    

Guidelines for submitting vacancies

 

Text limit - MyJobsOnline limits the text for opportunity descriptions to 1500 words; the system will generate an error message if you exceed this word count. If you have further documents and text, please consider hosting these on your organisation's website and linking back to it.

Closing dates - Please provide a closing date for your vacancy. If there is no closing date, we will advertise the vacancy on the website for 12 weeks. This can be extended if required via the MyJobsOnline login. Please note that we operate a minimum advertising period of nine working days from the date the vacancy is submitted to us.  This is in order to provide you with the best prospect of attracting interest in your opportunity and to allow applicants appropriate time to view it and prepare a proper application.

Contact details -  Please provide full contact details including postal address, email address and phone number. You can specify admin only contact details and student application details with your MyJobsOnline profile.

Editing your opportunities - Vacancies are listed on a closed access website, i.e. are accessible only by University of Reading students and recent graduates. You are able to update your vacancy listings via the MyJobsOnline login. Please ensure that you provide contact details or a link to your website for full job descriptions, person specifications and application forms.  Please do not submit vacancies in capital letters.

Term-time working hours - As part of a University-wide policy, The Careers Centre will not advertise part-time jobs that require students to work more than 20 hours a week during term time. This is because we do not want students' work to interfere with their studies.

Placements - Please note that schools and departments within The University may have additional criteria for placement opportunity providers, especially those offering 12-month placements; an approval of a placement opportunity by The Careers Centre does not infer an endorsement of the full criteria a school or department may require. Please ensure you discuss this with students prior to making a recruitment decision or contact us for guidance.

Multiple postings - In an effort to keep the list as broad and varied as possible, we reserve the right to reject multiple vacancy postings.

Careers Centre turnaround of vacancies - Vacancies submitted will not automatically appear on the website. Organisation registrations and vacancy postings are proofread and approved by a member of staff. We aim to approve all vacancies within two working days of receiving them, exceptionally within three working days.

Self-employment/freelance - we will advertise self-employed positions which are based on a skill set which students can use with more than one client.  We reserve the right to reject those we do not consider to be in the best interest of our students.

Note to recruitment agencies

The Careers Centre will only post adverts for specific vacancies. We do not run generic adverts for recruitment agencies. If you wish to advertise a vacancy but do not want to publicise the name of your client, we are happy to run adverts without this information. However, you must divulge the name of your client to the Careers service when you submit a vacancy.

Common grounds for rejecting an organisation

 

Some common reasons include:

  • No business email address is provided (e.g. Gmail or Windows Live address is given).
  • No website address is provided (this makes it difficult for the University and its students to research and verify the organisation).
  • The closing date supplied (i.e. the minimum advertising period) is less than nine working days from the date of the vacancy submission.

 

How we use your data

Your organisation profile will be visible to all University for Reading student and staff users, including your organisation description, address, logo and website. All other information is visible only by Careers staff at the University of Reading (as data controller).  We may also share data with Group GTI (as data processor) for the purposes of support issues, as raised by Careers staff.

We will not share user account details for commercial purposes with other University of Reading departments or external parties, including login or contact details, unless we have your express permission.

By registering an account you agree that:

  • Careers staff at the University of Reading may use your contact information for the purposes of communicating with you about events and/or activities which you have booked with us, or to promote opportunities we feel may be of interest to you and/or your organisation (e.g. careers events).
  • Careers staff may promote your opportunities via social media (Twitter, Facebook, Careers Blog) and via student newsletters without informing you of these communications.
  • You can choose to opt out of receiving mailings from us by amending your settings on your user profile at any time.
  • You can amend/remove user contact details at any time, terminating the user’s relationship with Careers at the University of Reading.
  • It is your responsibility to keep contact details up-to-date or to notify us of any changes at your organisation.
  • If your account has been inactive for two years, Careers staff may deactivate your account without seeking your prior consent.

 

 

University of Reading

Last updated: June 2024

Signed Off by: Anne Delauzun, Director of Careers and Employability

Next review: June 2025

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